Distribution
For teams processing vendor bills across warehouses, routes, and suppliers. ArcAPAutomation captures bills from every channel, matches them to POs and receipts, and routes exceptions to the right owner so close does not stall.
AP is more than processing bills.
The real work is the exceptions, the approvals, the vendor questions, and the rules that decide what gets paid and when. ArcAPAutomation pulls bills from every system you use, applies your own rules, and turns every mismatch into a tracked task someone owns, so nothing stalls and you always know where each bill stands.
AP Knowledge Management
Every approval rule, vendor policy, and tax rule, applied automatically.
An invoice in an inbox just sits there. ArcAPAutomation gives each customer a single page where they can pay in seconds, in full, in part, or across several invoices at once, using whichever gateway they prefer. Add an early-payment discount to pull cash in sooner, or apply late fees automatically when an invoice slips. Customers get a reason to pay, and an easy way to do it.
Exception Handling
Catch the bills that do not add up, before they get paid.
Most bills are straightforward. A few are not: a missing PO, a price or quantity that does not match, a duplicate, a missing receipt. These are what hold up the whole team. ArcAPAutomation catches them automatically and sends each one to the right person to fix, with the details attached. You can always see what is held up and why.
Approver Intelligence
Know what is normal for every vendor. Spot what is not.
ArcAPAutomation watches how each vendor normally bills you. When a bill comes in higher than usual, or shows a charge that does not fit the pattern, the approver sees a flag right away. It is an easy way to catch an unauthorized purchase or a billing error before the money goes out, not weeks later when you are trying to claw it back.
One AP Inbox
Your business runs on many systems. AP has to work across all of them.
Finance runs on an ERP. The team logs expenses somewhere else. The warehouse records what came in. Contracts sit in another place again. Bills touch all of these, and AP teams spend their days moving between systems to piece each one together. ArcAPAutomation brings the bills and their data into one place, so every bill is matched and approved from a single view, wherever it came from.
Smart Bill Capture
Every bill in, without the manual entry.
Bills arrive as PDFs, scans, images, and email attachments, in no set format. ArcAPAutomation reads them all and pulls out the line items, totals, and tax detail without anyone keying it in. Your team checks the details instead of typing them in, which means fewer errors and a lot less time spent on each bill.
Approvals & Audit Trail
Faster approvals, with a record of every decision.
ArcAPAutomation sends each bill to the right approver with everything they need to decide already attached, so approvals stop stalling. Every action is logged: who approved, who asked a question, who rejected, and what the vendor replied. Month-end closing stops being a scramble, and you can always see who approved a payment and why.
Industries We Serve
Built for finance teams in high-volume operations.
Manufacturing
For plants handling POs, receipts, and multi-step approvals across departments. ArcAPAutomation applies your rules automatically, flags mismatches early, and keeps a full audit trail on every payment decision.
3PL & Logistics
For operations teams managing high vendor volume across clients and contracts. ArcAPAutomation consolidates bills into one inbox, tracks every exception, and shows exactly who approved each payment and why.
See how multi-system capture, built-in AP knowledge, and exception handling work together on one platform.
See how multi-system capture, built-in AP knowledge, exception handling, and audit-ready approvals work together on one platform.