Archarina

Know where you stand against the budget, any day of the year.

Most budgets take weeks of spreadsheets to build. Then nobody looks at them again until a month-end report says a department went over.

ArcBudget puts the plan and your real spending side by side, so managers see a problem while there is still time to fix it.

Every budget has two hard parts

1

Building it

Finance sends a spreadsheet to every department, gets back different versions, and spends weeks merging them.

  • SalesApproved
  • WarehouseApproved
  • OperationsIn review

ArcBudget gives every department one shared plan to fill in, and finance reviews and approves it in the same place.

2

Using it

Once approved, the budget usually sits in a file. Spending lives in the accounting system, and the two only meet in a report after the month closes.

  • Marketing, travelWithin plan
  • Warehouse, suppliesWithin plan
  • Operations, laborOn pace to go over

ArcBudget compares the plan with real spending as it happens, so the budget stays useful all year.

What is inside ArcBudget

Six features that carry the plan from budget season through the whole year.

One shared plan

Every department works in the same plan instead of its own file. There is one version, and everyone can see it is the current one.

Managers enter their own numbers

Each manager fills in their department's figures directly. Finance reviews them instead of retyping them.

Review and approval in one place

Finance can question a number, send it back, or approve it, with a record of who changed what and when.

Actuals that update on their own

Real spending flows in from your books as it happens. Nobody has to export a report or rebuild a spreadsheet to compare.

Early warning

When a department is on pace to go over, it gets flagged in the middle of the month, not after it closes.

Reforecast without starting over

Update the outlook during the year while the approved budget stays in place for comparison.

Here is what that looks like

On the 15th, ArcBudget flags Operations.

  1. What it found

    Operations budgeted $40,000 for labor this month. Halfway through, it has already spent $27,000, mostly on overtime.

  2. What it means

    At this pace, the month ends at $54,000, which is $14,000 over plan.

  3. What to do

    The manager sees it the same day and moves the overtime into regular shifts for the rest of the month.

  4. Result

    The month finishes within budget, and finance did not have to find it in a report.

Without this, the overspend shows up in the month-end report, when the hours have already been worked and paid.

Operations, labor this monthNeeds attention
Budget$40,000
Spent by the 15th$27,000
On pace to finish at$54,000
Spent so farRest of the month at this pace
Over plan$14,000

It compares the plan with your business as it runs

Your payroll, purchases, and billing sit in the same system as your budget. So actual spending shows up against the plan as soon as it happens, department by department, without anyone pulling numbers together by hand.

In your budget
Compared with
Where the actual comes from
Labor
Payroll and hours worked
Purchasing
Bills and purchase orders
Revenue
Invoices raised
Department expenses
Payments made

What changes for you

Budget season is spent reviewing numbers, not merging spreadsheets.

Managers take ownership of their budgets, because they built them and can see how they are doing.

Overspending is caught in the middle of the month, while there is still time to change course.

Where would each department stand today?

In a short walkthrough, we will show you how ArcBudget builds the plan with your managers and tracks it against real spending all year.

Book a walkthrough

ArcBudget is part of ArcFinOps, the financial operations side of Archarina.