Hours come in
You see hours from ArcTime or your time system, matched to each employee.
Full-service payroll
that starts with your
hours and ends with
proof.
Most businesses pay for full service and still keep someone in the office checking it. With ArcPayroll, that checking is part of the service, and every step comes with its confirmation.
Weekly pay run
Route drivers and warehouse staff
- Hours received from ArcTimeChecked
- Pay previewed and changes reviewedDone
- Approved by the payroll managerDone
- Funds drawn from operating accountDone
- Paychecks paid to every employeeCleared
- Federal and state tax depositsConfirmed
- Quarterly returns and ACA formsScheduled
Every provider files the same tax forms. What matters is whether the numbers in them are right.
The most common payroll mistakes start before the numbers reach your provider.
Hours, overtime and pay changes are prepared in your office. Your provider files whatever it receives, so a mistake made early ends up on the paycheck and then on the tax forms.
Payroll task
Most full-service providers
ArcPayroll
Calculating pay
Most full-service providers
Calculate pay from the hours and changes you send in.ArcPayroll
Brings hours in from your time system and shows every employee's pay before you approve it.Paying employees
Most full-service providers
Send direct deposits and mark the payroll as processed.ArcPayroll
Tracks each paycheck until it clears, so a failed deposit shows up the same day.Tax deposits
Most full-service providers
Deposit federal and state payroll taxes on schedule.ArcPayroll
Deposits them on schedule and shows you the agency confirmation for each one.Tax returns and W-2s
Most full-service providers
File quarterly returns and year-end W-2s from the numbers they received.ArcPayroll
Files them from payroll that was checked before every run, and shows you when each one is accepted.ACA reporting
Most full-service providers
Often sold as a separate plan or add-on.ArcPayroll
Included in full service and based on actual hours worked.1 in 5payroll runs contains an error
According to an EY survey, time and attendance mistakes are the most common cause. A commission entered incorrectly in December carries into the paycheck, the tax withholding and the W-2 issued in January. The work of finding and correcting it comes back to your office.
Full service should cover the work that is hardest for your business, not only the work that is the same for every business.
How ArcPayroll full service works
Seven steps, from the hours worked to the returns filed. At each step, you see a record of what was done.
ArcPayroll starts here
Pay is previewed
You see every employee's pay and what changed since the last run.
Most full-service providers start here
You approve
You approve a payroll that has already been checked.
Funds are drawn
You see the amount and the date before any money moves.
Paychecks are paid
You see each payment cleared or flagged, employee by employee.
Taxes are deposited
You see the confirmation for each federal and state deposit.
Returns are filed
You see the agency confirmation for each return and ACA form.
Everything full service should include, in one place
Five payroll tasks, handled by one service and shown on one screen. Nothing on this list is an add-on you have to ask for.
Payroll runs
Hourly, salaried, overtime, commission and shift pay, calculated from one setup every pay period.
Payroll funding
We draw the payroll amount from your business bank account and pay each employee directly.
Tax deposits
Federal and state payroll taxes paid on your required schedule, from the funds for that payroll.
Federal and state filings
Quarterly Form 941, annual Form 940, W-2 forms and state returns, prepared and filed for you.
ACA reporting
Full-time status worked out from actual hours, then Forms 1094-C and 1095-C prepared and filed.
Connected to your business
Hours from ArcTime, employee changes from ArcHRM and payments through ArcPay. A change made once is right everywhere.
What changes when you move payroll to ArcPayroll
The same payroll, run a different way. These are the changes your team will notice in the first few pay periods.
Hours reach payroll ready to pay
TodayHours and commissions re-keyed from other systems
With ArcPayrollHours arrive from your time system, matched to each employee
Your office stops copying numbers between systems, which is where the most common payroll errors begin.
Errors are caught before payday
TodayMistakes found after payday and fixed with extra checks
With ArcPayrollMistakes found in the preview, before anyone is paid
Every run is previewed, so a wrong rate or a missing shift is fixed while it is still simple to fix.
Tax work comes with proof
TodayA "processed" message, and a separate login to check
With ArcPayrollAn agency confirmation for every deposit and return
You know each tax payment was received, without calling anyone or checking a government website.
Payroll money stays visible
TodayOne total leaves your account, with little detail
With ArcPayrollEach payment shown, by employee and by agency
You see what was drawn from your account, when it was drawn, and where every dollar went.
Five questions to ask your current payroll provider
Whether you run payroll with a large provider, a modern platform or a local bureau, these answers show how complete your full service really is.
?1.Can you show me confirmation that last quarter's tax deposits were received, without a phone call?
ArcPayroll: Yes. Each deposit shows its confirmation on the payroll screen.
?2.Who enters our route commissions and shift overtime before each payroll run?
ArcPayroll: Hours come in from your time system, and each role's pay rules are set up once.
?3.Can we preview every employee's pay, and what changed, before we approve?
ArcPayroll: Yes. Every run is previewed, with changes since the last run shown.
?4.Can we see every payment our payroll money makes, employee by employee?
ArcPayroll: Yes. Each payment is tracked until it clears.
?5.Is ACA reporting part of our service, or a separate charge?
ArcPayroll: ACA reporting is part of full service.
If any answer is "no" or "it depends", it is worth seeing how ArcPayroll handles each one.
Request demoBuilt for businesses where payroll is hard
Mixed pay rules, weekly pay periods and employees in more than one state are normal for our customers, not exceptions.
Food and beverage distributors
Route drivers on commission and hourly pay, warehouse staff on shifts and sales reps on salary, often paid weekly and across state lines.
Manufacturers
Shift differentials, union rules and several plants, run from one setup with a preview before every payroll.
3PL providers
Multi-shift teams, contract workers and client-specific pay rates, paid at the correct rate every time.
Questions buyers ask before they switch
See full service on a real payroll run.
Watch a payroll run move from hours worked to filed returns, with each confirmation on screen. Our team will walk you through pricing in plain numbers.