Archarina

Stop filing documents.Start finding them.

ArcDoc reads every document that comes in, works out what it is, and organizes it for you. It also connects each one to the orders, suppliers, and transactions it belongs to, so one search brings up the document and everything related to it.

Why documents get lost

A folder keeps a document in one place. Your business needs it in five.

Take one supplier invoice. Accounts payable needs it to pay the bill. Purchasing needs it to check the order. Receiving needs it to confirm what arrived. Finance needs it at month end, and your auditor asks for it a year later.

A folder can hold it in only one of those places. So people save copies, rename them, and go digging every time someone asks.

One supplier invoice, five places

  • Accounts payable

    AP / 2026 / October

    VF-20417.pdf
    Saved Oct 15

  • Purchasing

    Suppliers / Valley Flour

    Invoice VF-20417 (1).pdf
    Saved Oct 16

  • Receiving

    Dock / Scans

    Scan_0418.pdf
    Saved Oct 15

  • Finance

    Month end / October

    VF invoice FINAL.pdf
    Saved Oct 31

  • Audit

    2026 / Supplier documents

    VF-20417 copy.pdf
    Saved Nov 3

!Five copies of one invoice. Different names, different dates. Which one is current?

What it costs 01

Filing and tagging by hand

Someone picks the folder, names the file, and types in the supplier, date, and amount. For every document, every day.

What it costs 02

Hunting for documents

Files sit in shared drives, inboxes, and desktops. Finding one depends on knowing who saved it, and where.

What it costs 03

Losing the full picture

The invoice is in one place, the purchase order in another, and the signed delivery receipt in a third. Putting them back together is a manual job, usually at the worst possible time.

Document Reading

Valley Flour MillsFresno, California

INVOICE

1No.VF-204172Date10/15/2026
3Your POPO-8812
Bread flour, 50 lb, 220 bags10,670.00
Whole wheat flour, 50 lb, 70 bags3,570.00
Delivery20.00
4Total due$14,260.005Due11/14/2026, Net 30
Document typeSupplier invoiceFrom Valley Flour Mills
1
Invoice numberVF-20417
2
Invoice dateOctober 15, 2026
3
Purchase orderPO-8812
4
Amount$14,260.00
5
Due dateNovember 14, 2026

Organized under Valley Flour Mills and linked to PO-8812

Self-organizing documents

Upload it once. ArcDoc takes it from there.

Most document systems still expect a person to choose the folder and type in the details. ArcDoc does that work itself.

It reads each document, recognizes what it is, and pulls out the details that matter, such as the supplier, customer, dates, amounts, and reference numbers. Those details are searchable right away, without anyone tagging or typing a thing.

Step 01

Read

  • Reads typed files, scanned pages, and photos taken on a phone
  • Understands the layout, so a total is read as a total and a date as a date
  • Treats every document the same way, no matter who uploaded it

Step 02

Recognize

  • Recognizes invoices, purchase orders, delivery receipts, contracts, certificates, and more
  • Tells similar documents apart, such as a purchase order and the invoice that follows it
  • Organizes each one by what it is, not by where it was saved

Step 03

Extract

  • Pulls out suppliers, customers, products, dates, amounts, and reference numbers
  • Picks up the companies, people, and orders each document mentions
  • Makes every detail searchable without manual data entry

Discovery Inbox

Suggestions for you

4 to review

  • New workspace

    Valley Flour Mills

    148 documents mention this supplier

  • New workspace

    2026 Food Safety Audit

    36 certificates, inspection reports, and supplier statements

  • Link documents

    Delivery receipt DR-3391 with invoice VF-20417

    Both reference purchase order PO-8812

  • Document type

    Agreement_final_v3.docx is a customer price agreement

    Customer: Northside Grocers

Try it: confirm a suggestion above.

Smart workspaces

Workspaces that build themselves. You have the final say.

You should not have to design a folder structure before you can get organized. ArcDoc's AI notices how your documents naturally group together, by supplier, customer, route, or audit, and suggests workspaces around them.

Nothing changes without your approval. Every suggestion waits in the Discovery Inbox, where you confirm it, adjust it, or dismiss it. ArcDoc learns from each decision, so its suggestions get closer to how your team actually works.

  • Workspaces suggested from your own documents
  • Rename or reshape any workspace whenever you like
  • Suggestions improve with every decision you make

Store once, link everywhere

One copy of every document, linked wherever it is needed.

Copies are how folders cope with a document that belongs in more than one place. Then the copies drift apart, and nobody is sure which one is current.

ArcDoc stores each document once, keeps its full version history, and links it to every workspace, record, and transaction it belongs to. Update it once, and everyone sees the same document.

One stored copy

Each document is kept once and linked everywhere it belongs, so there are no stray copies to chase down.

Version history

Every change is saved. See what changed and when, and go back to an earlier version if you need to.

Your existing sources

Connect the drives and document systems you already use. ArcDoc indexes what is there, so you do not have to move anything first.

Always in sync

When a document changes in a connected source, ArcDoc picks up the change and keeps search results current.

Connected evidence

Every transaction, with its proof attached.

At month end or audit time, someone has to pull the purchase order, the signed delivery receipt, and the invoice behind each payment. That usually means a lot of digging. ArcDoc links documents to the transactions they support as they come in, so when someone asks for proof, it is already there, and a missing piece is easy to spot.

01 Ordered

Purchase order

PO-8812, October 2

Approved by purchasing

Linked to Valley Flour Mills

02 Received

Delivery receipt

DR-3391, October 14

Signed at the dock

Linked to PO-8812

03 Billed

Supplier invoice

VF-20417, October 15

Read and recognized

Linked to DR-3391

Payment PAY-5521

Evidence completeThree documents attached, ready for the controller or the auditor
Open a transaction to see the documents behind itOpen a document to see the transactions it supports

Industries we serve

Built for businesses that run on paperwork.

Food and Beverage Distributors

Supplier invoices, bills of lading, signed delivery receipts, price agreements, and food safety certificates, each linked to the orders, routes, and customers it belongs to.

Manufacturers

Supplier certificates, specifications, purchase orders, and quality records, linked to the materials, batches, and jobs they support.

Nonprofits

Grant agreements, donor records, receipts, and board documents, linked to the funds and programs they relate to and ready when a funder or auditor asks.

See ArcDoc organize your own documents.

Bring a few real documents to a short demo. We will show you how ArcDoc reads them, sorts them, and connects them to the work they support.

Request demoTalk to our team