AP is more than processing bills.
The real work is the exceptions, the approvals, the vendor questions, and the rules that decide what gets paid and when. ArcAPAutomation pulls bills from every system you use, applies your own rules, and turns every mismatch into a tracked task someone owns, so nothing stalls and you always know where each bill stands.
Every approval rule, vendor policy, and tax rule, applied automatically.
The hard part of AP is not entering bills. It is knowing what to do with each one: which vendor gets paid first, what needs a second approval, which tax rule applies, what your own process says. Today that knowledge depends on a few experienced people. ArcAPAutomation holds it as rules and applies them to every bill, so the right approval, policy, and tax treatment are applied every time, even when those people are away.
Catch the bills that do not add up, before they get paid.
Most bills are straightforward. A few are not: a missing PO, a price or quantity that does not match, a duplicate, a missing receipt. These are what hold up the whole team. ArcAPAutomation catches them automatically and sends each one to the right person to fix, with the details attached. You can always see what is held up and why.
Know what is normal for every vendor. Spot what is not.
ArcAPAutomation watches how each vendor normally bills you. When a bill comes in higher than usual, or shows a charge that does not fit the pattern, the approver sees a flag right away. It is an easy way to catch an unauthorized purchase or a billing error before the money goes out, not weeks later when you are trying to claw it back.
Your business runs on many systems. AP has to work across all of them.
Finance runs on an ERP. The team logs expenses somewhere else. The warehouse records what came in. Contracts sit in another place again. Bills touch all of these, and AP teams spend their days moving between systems to piece each one together. ArcAPAutomation brings the bills and their data into one place, so every bill is matched and approved from a single view, wherever it came from.
Every bill in, without the manual entry.
Bills arrive as PDFs, scans, images, and email attachments, in no set format. ArcAPAutomation reads them all and pulls out the line items, totals, and tax detail without anyone keying it in. Your team checks the details instead of typing them in, which means fewer errors and a lot less time spent on each bill.
Faster approvals, with a record of every decision.
ArcAPAutomation sends each bill to the right approver with everything they need to decide already attached, so approvals stop stalling. Every action is logged: who approved, who asked a question, who rejected, and what the vendor replied. Month-end closing stops being a scramble, and you can always see who approved a payment and why.
Built for businesses with real payables complexity.
Food & Beverage Distributors
Bills from dozens of suppliers landing across ordering, warehouse, and finance systems. ArcAPAutomation pulls them into one place, matches each to what was actually received, and routes it for approval before anything gets paid twice.
3PL Providers
Vendor bills tied to specific clients, contracts, and locations, each with its own approval and cost rules. ArcAPAutomation applies the right rule to each bill automatically, so costs land against the right client without manual sorting.
Manufacturers
High volumes of supplier bills against purchase orders and goods received, often across plants. ArcAPAutomation checks each bill against the rules and records you already keep, and flags anything that does not match before it reaches a payment run.
See how multi-system capture, built-in AP knowledge, and exception handling work together on one platform.